VACANCIES AT UNITED STATES EMBASSY

The Human Resources Office is responsible for providing a full range of personnel services for American and Locally Employed Staff (LES) members. The HRO is responsible for implementing HR policies and procedures for the American diplomatic Mission Nigeria. The HRO provides guidance on all HR related programs

JOB OPENINGS:

The U.S. Consulate General in Lagos is seeking to employ a suitable and qualified candidate for the position of:

Administrative Clerk

Position Grade: FSN-05/FP-09
Work Hours: Full-time; 40 hours/week


Basic Function of the Position

The Incumbent serves as ICASS Administrative Clerk in the Motor Pool section of the General Services Office (GSO). S/he performs clerical, administrative, and secretarial functions in the Motor Pool section to ICASS standards. Tracks vehicle usage information and prepares ICASS billing reports. This position coordinates all ICASS reports for motor pool, liaises with the Financial Management Office (FMO) to ensure all necessary reports are submitted in an accurate and timely manner. The job holder prepares vehicle and boat usage reports as well as billing reports for all official and other authorized use trips.

Position Requirements

Note: All applicants MUST address each selection criterion detailed below with specific and comprehensive information supporting each criterion or the application will not be considered:

• Completion of Secondary School is required.
• Minimum of two (2) years of experience performing clerical and administrative duties, utilizing Microsoft computer applications is required.
• Level III (Good working Knowledge) Speaking/Reading/Writing in English is required. Language proficiency will be tested.
• Ability to perform clerical duties, including filing, records keeping, preparing reports and correspondence, understands GSO administrative and motor pool operations are required.
• Must be able to read and understand documents, write clearly, and communicate clearly on the phone or by radio when necessary.
• Must have a comprehensive knowledge of personal computer applications, including Word, Excel, Access and Outlook with level II typing speed (40 words per minute).

Selection Process

When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

Additional Selection Criteria

• Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
• Current employees serving a probationary period are not eligible to apply.
• Current Ordinarily Resident employees with an overall summary rating of "Needs Improvement" or "Unsatisfactory" on their most recent Employee Performance Report are not eligible to apply.
• Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
• Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

Requirement

Or - Ordinarily Resident - N2,262,767 p.a. (Starting basic salary) Position Grade: FSN-05
In addition to the basic salary, all allowances will be paid in accordance with the Mission Local Compensation Plan.

NOR - Not Ordinarily Resident - AEFM - US$32,498 EFM/MOH - US$27,982 (Starting Salary) p.a. Position Grade: FP-09

GSO Administrative Assistant

Position Grade: FSN-07/FP-07
Location: Lagos - General Services Office (GSO)
Work Hours Full-time; 40 hours/week

Basic Function of the Position

• The incumbent supports the American Supervisory General Services Officer (S/GSO) and American Assistant General Services Officer (A/GSO) in providing and overseeing a full range of services in support of the international Cooperative Support Services
• (ICASS) GSO structure to the 7 agencies and their 85 American Direct Hires, 18 Eligible family members, and over 310 locally employed staff positions represented at US Consulate General Lagos. S/he reports directly to the S/GSO.

Position Requirements

Note: All applicants MUST address each selection criterion detailed below with specific and comprehensive information supporting each criterion or the application will not be considered.

• Two (2) years of full-time college/university studies in Secretarial Admin, Business Administration, Social Sciences or Arts is required.
• Minimum of five (5) years of progressively responsible experience in accounting, administrative and secretarial including experience in direct or functional supervision is required.
• Level IV (fluency) Speaking/Reading/Writing in English is required. Language proficiency will be tested.
• Knowledge of commercial business administration standards in office administration and maintenance is required.
• Knowledge of accounting procedures and methods is required.
• Strong computer skills with proficiency in Microsoft Office is required

Selection Process

• When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference.
• Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

Additional Selection Criteria

• Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
• Current employees serving a probationary period are not eligible to apply.
• Current Ordinarily Resident employees with an overall summary rating of "Needs Improvement" or "Unsatisfactory" on their most recent Employee PerformanceReport are not eligible to apply.
• Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
• Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

Remuneration

OR - Ordinarily Resident: N3,459,393.00 p.a.
(Starting basic salary) Position Grade: FSN-07
In addition to the basic salary, all allowances will be paid in accordance with the Mission Local Compensation Plan.

NOR - Not Ordinarily Resident - AEFM: US$40,665
EFM/MOH – US$



Procurement Assistant 

Position Grade:FSN-06/FP–08
Work Hours: Full-time; 40 hours/week

Basic Function of the Position

The incumbent is the primary provider of procurement Services below the Micro-Purchase Threshold and provides administrative support to the Contracting and Procurement Office. S/he prepares the ICASS workload counts by running queries in ILMS Ariba and analyzing the data for input into the cost matrix. This position is responsible for all time and attendance for the contracting and procurement section.

Position Requirements

Note: All applicants MUST address each selection criterion detailed below with specific and comprehensive information supporting each criterion or the application will not be considered.

• At least two (2) years of full-time college/university studies in Business Administration, Secretarial Studies, Social Sciences or Arts is required.
• Minimum of two (2) years of related office experience is required.
• Level III (Good Working Knowledge) Speaking/Reading/Writing in English is required. Language proficiency will be tested.
• Knowledge of the hierarchy and inner working of an office structure and local market practice and supplies, as well as, pricing practices is required.
• Proficiency in Microsoft Word, Excel Spreadsheets and Power Point with ability to operate office equipment such as copier and scanner is required.

Selection Process

When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

Additional Selection Criteria

• Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
• Current employees serving a probationary period are not eligible to apply.
• Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
• Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

Remuneration

Or - Ordinarily Resident - N2,629,038 p.a. (Starting basic salary) Position Grade: FSN-06
In addition to the basic salary, all allowances will be paid in accordance with the Mission Local Compensation Plan.

Nor - Not Ordinarily Resident - AEFM - US$36,353 EFM/MOH - US$31,301 (Starting Salary) p.a. Position Grade: FP-08


Application Closing Date
26th March, 2015

How to Apply

Interested applicants for this position MUST submit the following, or the application will not be considered:

• Application for US Federal Employment (DS-174); or a current resume or curriculum vitae that provides the same information as a DS-174; plus,
• Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.
• Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
• A type-written and signed application letter specifically applying for this position, and addressing the minimum requirements as advertised. Please reference the job title and announcement number on the application letter.
• Limit all electronic (e-mail) submissions to one entry/e-mail not larger than 5MB. Please submit attachments in PDF and Word formats, not pictures.
• E-mails received without the appropriate subject line and incomplete applications will not be considered.

Submit Application To:
Embassy of the United States of America
Human Resources Office
Plot 1075 Diplomatic Drive
Central District Area
Abuja.

Or submit to: HRNigeria@state.gov

Download Application Form For Employment as a Locally Employed Staff or Family Member (DS-174)( PDF1.78MB)

Click here to download the instructions for completing DS-174 (PDF2.40MB)